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Physical Handicapped Persons Quota

Reservation of Jobs and Recruitment There to for Physically Handicapped Persons in Group C & D Posts on Railways

At present, the instructions on the subject of reservation of jobs and recruitment thereto for the physically handicapped persons are scattered in a number of office circulars/ orders issued from time to time. The question of consolidating them has been engaging the attention of the Railway Board. They have now decided to issue a consolidated order on the above subject as below for the information and guidance of all concerned.

1. Quota for Physically Handicapped:

It has been decided by the Ministry of Railways (Railway Board) that reservations in Group 'C' and Group 'D' posts for the physically handicapped persons should be made as indicated below:



Reservation Percentage


The blind



The deaf



The orthopedically handicapped





At least one Group 'D' vacancy on each Zonal Railway should be earmarked for appointment as 'Caner' and may be filled up by visually handicapped persons.

The Blind

The blind are those who suffer from either of the following conditions:

a. Total absence of sight.

b. Visual acuity not exceeding 6/60 or 20/200 (Snellen) in the better eye with correcting lenses.

c. Limitation of the filed of vision subtending and angle of 20 degrees or worse.

The Deaf

The deaf are those in whom the sense of hearing is non-functional for ordinary purposes of life. They do not hear, understand sounds at all even with amplified speech. The cases included in this category will be those having hearing loss more than 90 decibels in the better ear (profound impairment) or total loss of hearing in both ears.


Orthopedically Handicapped:

The orthopedically handicapped are those who have a physical defect or deformity, which causes an interference with the normal functioning of the bones, muscles and joints.

Counting of Vacancies and Methodology for Reservation

It has been decided that with effect from 01.01.1986, the reservation for the physically handicapped in the Group 'C' and 'D' posts shall be computed on the basis of the total number of vacancies occurring in all Groups 'C' and 'D' posts. The recruitment would, however, be only in the posts identified to be suitable for them subject to the overall ceiling of 50% reservation in that post as laid down by the Supreme Court.

The methodology for calculating the vacancies and for filling up the same, as outlined in the Department of Personnel's O.M. No. 36035/17/85-Estt (SCT) dated 01.04.1986, circulated under Railway Board's letter No. E(NG)II/85/RC-2/74 dated 26/06/1986 (RBE 114 /1986) may be followed with suitable modifications found necessary to suit the set up on the Railways.

The reservation of vacancies is to be made separately for each category. If candidates belonging to a category of persons are not available, persons from the other categories may be taken. In that case, the reservation would be deemed to have been utilized in pursuance of the principle of inter se exchange.

In any year, if vacancies reserved are not filled, the reservation should be carried forward in the subsequent three recruitment years at the end of which the reservation should be deemed to have lapsed.


Identification of Posts:

Identification of posts on the Railways in Group 'C' and 'D' for reservation and recruitment of physically handicapped persons had already been circulated vide this Ministry's letter No. E(NG)II/86/RC-2/18/Policy  dated 10/07/1987 (RBE 178/1987). The list is only illustrative and not exhaustive. The Railway may add to the list additional posts identified by them locally under intimation to the Railway Board.


Recruitment for filling vacancies against physically handicapped quota is to be made by the Railways themselves. For this purpose, all vacancies in Groups 'C' and 'D' posts are to be notified to the Employment Exchanges, Special Employment Exchanges and the nearest vocational rehabilitation centers for the physically handicapped persons. The vacancies are not only to be notified in such agencies but are also to be filled through them. A list of Special Employment Exchanges and Vocational Rehabilitation Centers for the physically handicapped was enclosed to Board's letter. No. E(NG)II/80/RC 1/67  dated 23/03/1981.

The physically handicapped candidates are eligible for the following concessions:

d .Age relaxation up to 10 years; relaxation of another 5 years for SCs/STs and OBCs 3 years

e .A pass in Matriculation would do (instead of insisting on minimum 50% marks as in the case of other general candidates) provided other prescribed conditions are satisfied.

f. Exempt from the payment of application and examination fees.

g. Exempt from medical examination at the time of appointment provided they have already been medically examined by a Medical Board attached to the Special Employment Exchanges/ Vocational Rehabilitation Centers and produce the Medical Certificate of such Boards.

h. Exempted from typing qualification for appointment to clerical posts if they are found otherwise qualified and are certified as being unable to type by the Medical Board, attached to the Special Employment Exchanges or by a Civil Surgeon where such a Board does not exist.

Those physically handicapped candidates, who are not covered by (d) above, may be given a medical memo indicating that they are recruited against the Handicapped Quota to enable the Medical Officer to keep this in view at the time of medical examination of physically handicapped candidates.

In the case of handicapped persons recruited through the Railway Recruitment Boards, if the candidates are properly registered with the Special Employment Exchange and possess a certificate of special handicap, they may be examined medically for their suitability for employment as handicapped person provided they request for such a medical examination. The appointment of such candidates may be counted against the Handicapped Quota of that Railway.

The procedure for verification of character and antecedents of the candidates for appointment under the Handicapped quota will be regulated according to the extant instructions on the subject issued by the Government from time to time.

Physically Handicapped, SC/ST, Ex-Servicemen and dependents of those killed in action may be given preference for recruitment to Group 'C' and 'D' in Central Services.

2. The Ministry of Railway (Railway Board) desire that the overall control should be with the Chief Personnel Officer so that the Headquarters Personnel Department is in a position to oversee the implementation of the above instructions and maintain requisite data for forwarding the periodic returns. In this case, the returns are to be sent to the Ministry of Railways half-yearly in the prescribed proforma.

In terms of Railway Board's letter No. E(NG)II/80/RC-1/67 dated 23.03.1981 regarding recruitment against physically handicapped quota, all vacancies in Group C and Group D are to be notified to the Employment Exchanges, Special Employment Exchanges and nearest Vocational Rehabilitation Centre’s for the Physically Handicapped persons. The vacancies are not only to be notified to such agencies but also to be filled through them.

2. The question of extending the facility to the Physically Handicapped sons/ immediate dependents of railway employees as applicable in the case of other sons/ immediate dependents of railway employees in regard to normal Group D recruitment as laid down in terms of Para 179(viii)(b) of Indian Railway Establishment Manual, 1989 Edition, was discussed in PNM Meeting with NFIR held on 11 & 12.02.1993. Pursuant to the deliberations at the said Meeting, Board have decided that the Physically handicapped sons/immediate dependents of railway employees who are already registered with Special Employment Exchanges, can also apply directly to the Railway Administration in response to Notices for recruitment of physically handicapped to Group D posts and such applications shall be considered along with others against the handicapped quota.

3. For effective implementation of the above decision, similar publicity as in the case of recruitment to Group D, may also be made for the purpose of recruitment to Group D against physically handicapped quota and the Employment Notices sent to Special Employment Exchanges, etc. and exhibited on Notice Board outside railway offices, etc. situated in the area of recruitment.


A number of Zonal Railways and Production Units have requested for clarification as to whether the reservations already provided to the physically handicapped and Ex-servicemen under Article 16(1) of Constitution of India, if added with the existing reservation of SCs/STs and OBCs under Article 16(4) of Constitution of India will exceed the limit of 50% and contravene the judicial pronouncement of the Hon'ble Supreme Court given in the Mandal Commission case.

2. The whole matter has been examined and referred to the Ministry of Personnel, Public Grievances & Pensions (DOP&T) as well as to Ministry of Welfare vide this Ministry's O.M. No. 90-E (SCT)I/71/I-Pt. I dated 02.06.1994, a copy of which enclosed for ready reference. The final clarification will be issued on receipt of clarification from above Ministries.

The instructions contained in this Ministry's letter No. E(NG)II/97/RC-2/18 Dated 22.07.1997 (RBE 100/97), that the vacancies in the categories identified for employment of the Blind should be filled up by the Blind only, have been reviewed by the Railway Board in consultation with DOP&T. Consequently, it has now been decided that while the reservation of vacancies shall be continued to be made separately for each of the three categories of the Physically Handicapped persons (i.e. 1% for the Visually Handicapped, 1% for Hearing Handicapped and 1% for the Orthopedically Handicapped), there shall be provision for free inter-se exchange of vacancies if candidates belonging to a particular category are not available or if the nature of vacancies in an office is such that a given category of person cannot be employed.



(To be issued in the month of April / May of the year)



EMPLOYMENT NOTICE NO._______________


Last Date of Submission: - ____________.


��������������� Sub: - Recruitment of Physically Handicapped Persons (PHP) in Group C & D categories.


To eliminate the Quota reserved for Recruitment of the Physically Handicapped persons(PHP), it has been decided to conduct a Special Recruitment Drive on Mumbai Division as per details given here under :-

(1)No’s of Vacancies:-



Orthopedically Handicapped

Hearing Handicapped

Visually Handicapped






The candidate fulfilling the following conditions are only being eligible.

1. Candidates who are Registered with Special Employment Exchange/ Employment Exchange as Handicapped as well as recommended by the Vocational Rehabilitation Centre or any such Institute Registered for Physically Handicapped persons.

(3)Academic Profile:-

(a)Group C: Matriculation or Equivalent.

(b)Group D: 8thStd. Pass.

(4)Age Criteria:-

(I) 18 yrs to 30 yrs completed as on _________ for Group "C" posts

(II) 18 years to 33 years completed as on_______ for Group "D" posts

The upper age limit is relaxed up-to 10 yrs for Physically Handicapped candidates. However for SC/ST candidate over and above 05 yrs & for OBC 3 yrs permissible


(5)Mode of Selection:-

(a) Group C: - Written test of objective type consisting of General Knowledge,

English, Hindi and Simple arithmetic followed by Viva-voce


(b) Group D: - Only Viva-voce test.

Application duly addressed to _____________________ and `dropped in���

Box kept on the ground floor near _______________________

Any application received after due date will be summarily rejected.

(6)Medical: - Candidates will be subject to usual Medical Examination by

Medical Authority prior to their appointment after due selection

(7) The Railway Administration reserves all right for final decision.


(7) Enclosure:-

The Applicant can deposit following document to assess their eligibility:-

i) Attested copy of School Leaving Certificate.

ii)2 Self Addressed Envelope, duly attached Postal Stamp of Rs.3/- each along with 2 Recent Passport size Photograph duly signed by the candidate.

iii) Attested copy of certificate issued by Medical Board, indicating % of deformity about handicappness.

iv)Certificate of Educational, Technical back ground.

V) Attested copy of Caste Certificate in case of SC/ST and OBC candidate duly issued by the Competent Authority.

vi) Copy of Registered Card of Special Employment Exchange/Employment Exchange duly updated.

vii) Attested copy of Instituteof Physically Handicappedor Certificate issued by Rehabilitation Centre or Civil Surgeon indicating deformity of handicappness.





(This may be filled in by the candidate in Capital letters)

ROLL NO: ________

(Not to be filled by Applicant)





The Divisional Railway Manager (E)

Divisional Railway Managers Office,

Mumbai Central, Mumbai-400 008.

Western Railway.





Sub: - Special Recruitment against Physically Handicapped Quota on Mumbai Division.

Ref:- Employment Notice No.____________________ dt/-


In response to the Notification cited above, I hereby submit my application for Group______ Category.

My particulars are given as under :-

01. Applicants Name in full: _________________________________


02. Deformity : Whether,

i) Orthopedically Handicapped: ________________

ii) Hearing Handicapped: ________________

iii) Partially Blind/

Visually Handicapped: ________________

iv) % of Deformity: ________________

03. Date of Birth: I) in figures: ___________________________

2) In words : ___________________________

04. Age as on ____________ : YEARS MONTHS DAYS


Examination Passed

Name of School/


Years of Passing

% age of
























06. Whether SC/ST/OBC/GEN: _______________________

(State particular Caste/Sub caste)

07. Two personal Marks of I) ______________________

Identification 2) ______________________

08. Nationality: ______________________

09. Present Postal Address: ______________________

(With Pin Code) ______________________



10. Nearest Railway Station: ______________________

11. Documents Attached: I) ___________________________

2) ___________________________

3) ___________________________

4) ___________________________

5) ___________________________

12. Detail of Employment 1) Reg.No. : ______________

Exchange Registration No. 2) Date: ______________

3) Name of Employment

Exchange : ______________

4) Valid upto: _____________

13. I hereby declare that all statements made in the application are true, complete and

Correct to the best of my knowledge and belief. I understand that in the event of

any particulars of information furnished by me being found false or incorrect,

Candidature for examination/interview is liable to be rejected. Also in the event of

any miss-statement /discrepancy/inaccuracy being deducted, after my appointment

in the particulars furnished by me, my services are liable to be terminated without

notice to me , which is known and accepted to me.







This is to certify that ______________________________________________________

Son of ___________________________ of Village ______________________________

District/Division ________________________in the _____________________________

State belongs to the _____________________________________________ Community which is recognized as a backward class under :

i)Government of India, Ministry of Welfare Resolution No.12011/68/93-RCC(C) dated the 10 th Sept. 1993 published in the Gazette of India-Extra- ordinary-Part-I Section I, No.186 dated the 13 th Sept. 1993.

ii)Government of India, Ministry of Welfare Resolution No.12011/7/95- BCC, dt. 19/10/94 published in Gazette of India Extra-ordinary Part I, Section I No.168 dt.20/10/1999.

iii)Government of India, Ministry of Welfare Resolution No.12011/7/95- BCC, dated the 24 th May, 1995 published in Gazette of India-Extra-ordinary Part I, Section I No.168 .


Shri ______________________________________ and or his family ordinarily reside(s) in the _________________________________ District/Division of the _______________________State.

This is also to certify that he/she does not belongs to the persons / sections (Creamy layer) mentioned in Column 3 of the Scheduled to the Government of India, Department of Personal & Training O.M.No.36022/22/93-Estt(SCT) dt.8/9/1993.

DATE: ________



NB: a) The terms Ordinarily used here will have the same meaning as in Section 20 of the Representation of the peoples Act 1950.

b) Where the certificate are issued by Gazetted Officers of the Union Government, they should be in the same form but countersigned by the District Magistrate of Dy.Commissioner (Certificate issued by Gazetted Officers and attested by District Magistrate/Deputy Commissioner or not.



Form of Certificate to be produced by Scheduled Caste / Tribe Candidate duly signed by the Authorized Competent authority.


This is to certify that ________________________________________________

Son of ____________________________ of Village _______________________

District/Division _____________________ in the _____________________State

______________________ belongs to the _____________________ Community which is recognized as a Scheduled (Amendment) Act, 1986 and modified by the Scheduled Castes and Scheduled Tribes lists (Modification) Order 1956. The constitution (Jammu and Kashmir) Scheduled Caste order 1956 / Andaman and Nicobar Island Scheduled Tribed order 1959.

Shri _____________________________________________ and or his Family ordinarily resides ( In the ____________________________________________

District / Division of ________________________________________________

State/Union Territory.



DATE: ____________



SEAL: _____________


(Signature of Competent Authority )

Designation: ____________________

Station: ________________________

State/Union Territory: ____________







This is to certify that Shri/Smt/Miss ___________________________________

____________________________________ Son/Wife/Daughter of _________________

Village/Town ________________________ in District / Division __________________

State of ______________________________ belongs to the _______________________ which is recognized as a Scheduled Caste / Scheduled Tribe under:

** Of the State / Union Territory_______________________________________

  1. The Constitution (SC) Order, 1950.
  2. The Constitution (ST) Order, 1950.
  3. The Constitution (SC) Union Territories Order, 1951.
  4. The Constitution (ST) Union Territories Order, 1951.

List (Modification) Order, 1956 the BombayRe-organisation Act, the Punjab Re-organisation Act, 1966, the State of Himachal PradeshAct, 1971 and Scheduled Tribe Order (Amendment) Act,1975, the Constitution (Jammu & Kashmir) Scheduled Caste Order, 1956.

The Constitution (Jammu & Kashmir) Scheduled Tribe Order, 1989.

The Constitution of Andaman & Nicobar IslandSchedule Tribe Order, 1959.

The Constitution (Dadra & Nagar Haveli) Scheduled Caste Order, 1962.

The Constitution (Dadra & Nagar Haveli) Scheduled Tribe Order, 1962.



List of Authorities empowered to issue Caste Certificate to the Scheduled Caste/ Scheduled Tribes/OBC Candidates.

1. District Magistrate/ Addl.DistrictMagistrate /Collector/Dy.Collector/Addl. Commissioner/Ist Class Stipendary Magistrate/Sub.Divisional Magistrate/ Taluka

Magistrate /Executive Magistrate, Extra Asstt.Commissioner.

2. Chief Presidency Magistrate/ Addl.Chief Presidency Magistrate/ Presidency Magistrate.

3. Revenue Officer not below the rank of Tehsildar.

4. Sub-Divisional Officer of the Area where candidate and/or his family normally resides.

5. Administrator / Secy. To Administrator/Development Officer (LakshdeepIsland)


Source : Western Railway CMS Team Last Reviewed on: 04-01-2011  

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